To:  All USAG Team Families

From:  2010-11 SLGC PO Board

Re:  Update on Gym/USA Team Feedback Surveys

Date:  9/9/11

Recently, you were asked to complete a Feedback Survey about the gym.  The instruments were designed by Heather Socha and other parents from the USA Women's Team and Michelle Ohley and others from the USA Men's Team at the behest of the SLGC PO.  There was a 50% response from both the Women's USA Team families as well as the Men's USA Team families;  numbers with which the Board was pleased.

 At its most recent meeting, the PO Board decided to have the survey facilitators turn over the document and the responses to gym administration for use in discussions with the team coaches and for future reference. The Board did not review the findings because it was felt that this tool should be used internally by gym staff in a climate of continuous quality improvement.

The Board hopes that the gym will continue the practice of surveying their customers and  appreciates that many of you took the time to answer the rather lengthy form.

Please feel free to ask a Board member or a survey facilitator about any questions you may have that relate to the process.

TO:  ALL USA Team Families  

Re:   Level Rep Elections

Beginning Wednesday, September 7^th, all USA Team families will have a chance to vote for the folks who will be their Level Rep(s) to the SLGC PO Board for the upcoming program year. 

You will need to come into the gym to vote as the ballots will be in your child's mailbox.

The first meeting of the new Reps and Board will be held on September 19^th at 6 p.m. at Llywelyn's on Moody Street in Webster so we need to get these elections done by the 15^th to allow for counting and notification.

The Process:  By Wednesday, 9/7/11, each USA Team child's gym mail box (boxes) will hold Level-specific ballot(s).  Ballots will be either pink or blue to help with counting.

A copy of the entire slate is attached for your information.

·        For families with more than one child on the USA Team, all ballots will be in one box. 

·        Each family gets one vote for each child on the USA Team at a specific level.

·        Families are asked to complete the level-specific ballots and place in the PO's ballot box at the front desk.

·        Families will note that the option to “Accept the Slate” appears on many ballots.  This is because the PO's Rules specifically allow for job-sharing and given the very busy lives of one and all, folks have found it important to have an alter ego so that meetings can be covered more easily. These folks want to serve together. The Accept the Slate option meets their needs in this regard.

·        There is going to be one contested election. At one of the Men's Team levels, there are more than two folks willing to serve in this capacity.  Those ballots ask that folks at those levels “vote for two” and the two with the most votes will be elected.

·        There are also some current voting Board members (who will serve during this upcoming program year) who have also agreed to run and serve as Level Reps. This is permissible according to our Rules and in some of these cases their willingness to take on more responsibility completed the slate at their child's level.  However, we are reminded that our Rules explicitly state that regardless of the number of Board seats held by one individual, that one individual has only one vote.

 If you have agreed to run, thank you and please note the date of the upcoming meeting on your calendar.

The Outcome: By the 16^th, the officers will have counted the ballots and a memo will be sent to all USAG Team families announcing the results.

Attached is a membership report from the Parent's Organization.

Also, if were on the SLGC Men's Team during the last meet season and you have not done so yet, please consider taking the Men's Team Survey at the following website:

https://www.surveymonkey.com/s/RW89R79

Please note that the survey takes about 10 minutes to complete and you must finish the survey in one sitting for your survey to be included.

Thank you.

Dear SLGC USAG Team Families:

This is the time of year when we elect our Parents' Organization officer(s) for the upcoming period.   This year, we are to elect a Treasurer for a two-year term.   We have three nominees for this position and all have agreed to serve if elected:  Cara Frisella, Michelle Ohley, and Lee Ann Sheehan.    Before you vote, please take a moment to review the bios written by the candidates that can be found below.  The bios are also posted on the PO's Bulletin Board and there is a copy of all three at the desk.

In order to try to ensure a fair voting process, we will be using paper ballots that will be available at the front desk starting Tuesday, June 28^th  until Wednesday, July 13^th .

Each USAG Team family gets one vote for an officer regardless of the number of children on the Team.

This year SLGC will be represented in the annual 4^th of July Parade.  We would love to have as many team gymnasts walk with us.

  Below is the need-to-know info.  If your gymnast is going to participate, please sign up at the front office.

·        The parade is on Monday, July 4, and begins at 10:00am.

·        If your gymnast wants to participate, they must be at the SLGC drop off location no later than 9:00am.

·        The parade route is 2 miles long, and the gymnasts will be walking/tumbling the full parade route. 

·        Adult volunteers are needed.  Please sign up at the front office if you would like to participate.  Adult volunteers must be 18 years old or older.  Volunteers will also be walking the entire 2 miles.

·        Gymnasts are to wear their SLGC TEAM shirt they received at the awards’ picnic along with black shorts.  Parent volunteers will receive a SLGC t-shirt to wear that day.

·        The parade is anticipated to be 2 hours long and will end near the Webster Groves Recreational Complex. 

Please sign up your gymnast and/or adult volunteer at the front desk no later than Monday, June 27^th.  Next week anyone signed up will receive more specific information regarding drop off/pick up locations, what to bring, etc.

Dear USAG Team Parents:

 June is the month in which we nominate and elect our Parents’ Organization’s officers for the next two years.   This year, pursuant to our Rules of Operation, we are to nominate and elect a Treasurer for a two year term.  Our President and Secretary will be up for election next year in 2012.     Our Rules of Operation state that the officer currently serving is eligible for re-nomination and re-election and Sandy Marcallini has indicated that she is willing to continue to serve if that is the will of the membership.  Last year, when Heather Kelley’s daughter left the gym, Sandy offered to step into Heather’s PO Treasurer for the final year of Heather’s term and the Board approved as is required by our Rules.

Any parent whose child is on the USAG Competitive Team is a voting member of the SLGC Parents’ Organization and can nominate individuals for the officer position.

 Your nomination form is now available by Survey Monkey.  

Please use the following link:      https://www.surveymonkey.com/s/DQVHTGN

 to  respond to the survey if you have a name or names to submit for consideration.  The PO Board’s Executive Committee will oversee the nomination and election process.  Nominations will close on June 21^st  after which we shall proceed with the election.

The Job Description for the Treasurer is below and is posted on the PO Bulletin Board.  Please take a moment to read it and complete the survey before June 21^st.    Elections will follow once we have confirmed that those nominated are interested in serving.